Revenue and costs, in your own categories
Every organisation defines its own revenue and cost categories. A line carries its amount, VAT, quantity and approval status, and can attach at whichever level suits it: the whole production, a tour, a venue or a single day.
Amounts that calculate themselves
A line can hold the result of a formula built on the budget’s variables — capacity, number of dates, average price. Change the assumption once and every dependent line recalculates. Formulas are evaluated server-side, in a deliberately restricted grammar.
Actuals flow in on their own
An approved supplier quote, a crew called, a validated expense claim: each feeds the matching budget line. You read the gap between forecast and committed spend without consolidating anything by hand.
Frequently asked questions
- Can I issue a client quote or invoice?
- Yes. The budget exports as a quote or an invoice in PDF under your own letterhead, showing the cost lines you choose. Supplier documents can be attached as appendices, including office files converted on the fly.
- How does splitting across several clients work?
- A revenue line splits across the event’s clients, by percentage or fixed amount. That is what allows clean re-invoicing of a co-produced event, without rebuilding a separate table.
- Is VAT handled?
- Yes. Applicable rates are set at organisation level and each line carries its own. No rate is applied by default: until you declare your rates, no VAT is added behind your back.
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